Court, Municipal, and License Clerk Career

Job Description: Perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus. May prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.


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Court, Municipal, and License Clerk Career

What Court, Municipal, and License Clerks do:

  • Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment.
  • Answer questions or provide advice to the public regarding licensing policies, procedures, or regulations.
  • Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, witness fees, or payment of fines.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Question applicants to obtain required information, such as name, address, or age, and record data on prescribed forms.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Evaluate information on applications to verify completeness and accuracy and to determine whether applicants are qualified to obtain desired licenses.
  • Prepare documents recording the outcomes of court proceedings.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Record case dispositions, court orders, or arrangements made for payment of court fees.
  • Issue public notification of all official activities or meetings.
  • Record and maintain all vital and fiscal records and accounts.
  • Code information on license applications for entry into computers.
  • Prepare meeting agendas or packets of related information.
  • Prepare and issue orders of the court, such as probation orders, release documentation, sentencing information, or summonses.
  • Verify the authenticity of documents, such as foreign identification or immigration documents.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Train other workers or coordinate their work, as necessary.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Perform record checks on past or current licensees, as required by investigations.
  • Instruct parties about timing of court appearances.
  • Search files and contact witnesses, attorneys, or litigants to obtain information for the court.
  • Examine legal documents submitted to courts for adherence to laws or court procedures.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.
  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.

What work activities are most important?

Importance Activities

Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Monitor Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.

Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

Assisting and Caring for Others - Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.

Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.

Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Holland Code Chart for a Court, Municipal, and License Clerk